Woodcreek Middle School
2010/2011 Attendance Procedures
Karen White- Attendance Specialist
Phone: 281.641.5203 Fax: 281-641-5217
(Voice Mail Available 24 Hours a Day)
Students must be present by 10:00 to be counted for our Average Daily Attendance.
I. Reporting Student Absences: When your student will be absent you need to call the attendance office and report the absence. Communication is crucial. If your student will be absent for an extended period of time you must contact the attendance office so we are aware of your student's circumstances and can notify your student's counselor. Examples would be traveling out of town/state/country or hospitalization/severe illness of the student or an immediate family member.
* If your student has a chronic illness that will result in frequent absences please provide documentation from your student's physician so we are aware of the situation. Please be assured that any information provided will remain strictly confidential.
II. Students Returning After An Absence: In accordance with the Humble I.S.D. Parent/Student Handbook a student is required to send a parent/guardian note or a doctor's note to the attendance office the day your student returns to school. There is a 2 day time limit for turning in these notes. Please include on the note your student's legal name, date of absence, the reason for the absence and a parent/guardian signature.
III. Excessive Absences: Please refer to the Humble I.S.D. Parent/Student Handbook for Compulsory Student Attendance laws and criteria that would constitute possible legal consequences for "Failure to Attend School". Please Note: Documentation and communication as absences occur are crucial if your student should reach what is considered to be an excessive number of absences.
IV. Perfect Attendance Requirements: A student is eligible for perfect attendance if he/she has been present for every class period, every day. Students who are absent (for any part of the school day) for any reason other than a school related activity will NOT be eligible for perfect attendance.
Signing In and Out Procedure
I. Any student arriving after the first bell must sign in at the Attendance Office Window to receive a pass to class. Teachers will not allow students to enter the classroom without a pass.
II. Any student leaving the campus for any reason must be signed out at the Attendance Office Window. This includes students leaving for lunch, sent home by the clinic or sent home by a Principal. Any student taken off campus who has not been signed out could be regarded as truant and subject to disciplinary action.
III. Anyone who is here to sign a student out must present valid photo identification - such as a valid driver's license or a U.S. Passport before the child will be released to leave campus. Any alternate forms of identification are subject to Administrator approval. Administrators are occasionally off campus so please do not rely on someone always being here who can confirm your identity.
NO I.D. = NO STUDENT LEAVING WMS WITH YOU.
IV. Only persons listed on a student's emergency/other contacts section of their enrollment form will be allowed to sign that student out. If the person you are sending to pick up your student is not on their form then the parent/guardian will need to submit in their own handwriting a note stating the name of the person to pick up the student, state that they have your permission to pick up your student and the note must be signed and dated, along with a copy of their photo ID. For your student's safety we cannot accept telephone communication to authorize someone to pick your student up. Due to the number of students attending WMS, please do not call and ask for your student to be pulled from class prior to your arrival unless it is a true emergency/urgent situation. Routine doctor and dental appointments do not create an urgent situation.
Woodcreek Middle School
According to the Humble ISD Parent/Student Handbook:
"All Students are expected to attend school regularly and to be on time to classes. Students who enter a class after the tardy bell sounds are a disruption to that class. At the middle schools, tardies are described as being late to class, being admitted after school begins, or returning to class with no admission permit. Each school has its own tardy policy."
WMS Disciplinary Consequences For Tardies (revised 08/2009):
(Discipline for tardies is per semester) Late to School Policy and Consequences
(Unexcused Tardies will result in discipline)
Late to Class Policy and Consequences (Being late to class will result in discipline)
1st Tardy Warning – one per semester
2 nd Tardy D-Hall
3 rd Tardy D-Hall
4 th Tardy D-Hall
5 th Tardy Thursday Class
6 th Tardy Mandatory Parent Meeting
7 th Tardy Thursday Class
8 th Tardy In-School Suspension (3 Days)
9th Tardy and Up Administration Discretion
When students are tardy to the 1st class of the day, they are considered late to school and must check in at the attendance window to receive a pass to class. When a student arrives after the 1st bell of the day, they will not be considered tardy if they have proof of a medical/dental appointment, or a note from a parent/guardian stating the reason for being late. The student must turn in their doctor, parent/guardian note on the day they are late. Notes to excuse a tardy will not be accepted at a later date. All parent/guardian notes are subject to review by an administrator to determine if the reason is excusable. For example oversleeping, stopping to get breakfast, etc. are not excusable reasons for being tardy.
When students are tardy to any other class than the 1st class of the day, they are "swept" to their designated area where tardies are recorded. Students are then escorted back to class.
Tips & Reminders
v Send a note within 2 days explaining the reason for a full day absence or partial absence.
v All notes must include:
1. Student’s first and last name
2. Date missed or period missed.
3. Parent/Guardian phone number and signature
v Schedule doctor appt. around your child’s academic schedule. Late Arrival Day is a good day to schedule Doc. Appt., but please try not to be late. Average Daily Attendance is counted at 10:20 on Thursdays.
v Familiarize yourself with your child’s class schedule.
v Plan ahead and give yourself plenty of time when signing out your child for appointments.
v Only the nurse can excuse a student to be dismissed early from school for illness.
v Remind your child not to call/text you from their cell phone if they are ill. They must first seek help from the nurse or other adult on campus.
v Students will be released ONLY to persons listed as a contact in our records.
v Call in absences before 8:20 A.M.
v To make any changes to a student’s attendance record, the attendance office will need to receive a signed note from the parent/guardian.
v Student must turn in their doc./parent note on the day they are late. Notes for tardies will not be accepted at a later date.
v When calling in an absence, please:
1. Speak clearly
2. Give student’s first and last name
3. Leave a phone number where you can be reached.
4. State the reason for absence.
v Must have a valid photo ID.